Why you should use a workflow chart

Why you should use a workflow chart

We all go through countless routines on a daily basis – most likely more than we realize. The steps that go into those processes are often numerous, which can make it difficult to recreate or delegate them. Thankfully, there are workflow charts that can help simplify those processes.

What are they?

A flowchart is fundamentally a diagram that outlines processes with differently shaped boxes (steps in the process are usually square while decisions are usually indicated with a diamond) and arrows that connect those boxes. They are great tools when it comes to managing or outlining processes. For an example of a flowchart, click here.

Pros

  • Very straightforward way of conveying a process as the symbols are generally universally understood
  • Once it has been made, the process will often take less time than before
  • Helps users understand how each step impacts an entire process

Cons

  • Can be difficult to create, especially when the processes are more complicated
  • If you don’t have the proper software, this can be a very long process

How to create one

Creating a workflow chart is easier than you may think. If you are using flowchart software you are often walked right through the process, making it rather simple. When using flowchart software, it is always ideal to outline the chart on paper first so it doesn’t get too messy.

Workflow software lets you choose the type of box you’d like to use (to indicate a step or a decision) and then you fill in the information and connect the boxes as you see fit. If a certain step has several courses of action, you should indicate those with multiple arrows leading to those options. To see what different flowchart icons mean, take a look at this eHow article.

Workflow charts are a great way to help break down a process and better understand all of the steps that go into it.

If you would like more information on how to create a workflow chart, check out this eHow article.