Although face-to-face meetings are the standard when it comes to conducting business, virtual meetings are quickly becoming more common. Virtual meetings are extremely convenient, but can be complicated if you don’t take certain factors into consideration.
Proper etiquette is vital to the success of a virtual meeting. Many people treat virtual meetings as more informal than face-to-face ones, which is not always appropriate. Etiquette can go a long way in making participants view you as competent and an authority on the issue at hand.
Below you will find a few additional tips that can help your virtual meetings go more smoothly.
1. Be prepared
Preparedness is key when it comes to professionalism and helping a meeting run smoothly. When you’re gathering the content and resources for a virtual meeting, you should make sure to remember your audience – something that’s not quite as easy during a virtual meeting.
Also, ensure that everybody invited to the meeting has the appropriate login information. If the invitees can’t actually access the meeting, the overall purpose is lost.
2. Engage participants
Although it might seem normal to jump right into the presentation, taking a moment to introduce participants can go a long way. This helps build relationships, and makes the meeting feel less rushed.
Although it may feel like freshman orientation all over again, having everyone go around and share the highlight of his or her weekend or some other little tidbit, can serve as a huge icebreaker.
3. No side conversations
Side conversations can be extremely distracting to all participants, even if you’re not on screen at the moment. Not only can side conversations grab the focus of the presenter, it can distract other attendees and deter from the point of the meeting.
These are just a few of many tips for conducting virtual meetings. If you’d like to check out even more tips, take a look at this Inc. article.