Improve Your Productivity With These Microsoft Word Tips

Improve Your Productivity With These Microsoft Word Tips

1. Get comfortable with the Track Changes feature

Tools > Track Changes

Lawyers, publishers, and other word-processing pros use Track Changes. That’s because there’s no better technique to edit or proofread a document for a co-worker or client. With Track Changes enabled, all of your edits are obviously marked for the original author to review and accept or reject. You can also add margin comments to propose tweaks, ask questions, or offer words of support.

WARNING: It is essential to remember is that before handing off your document to the customer, make sure all the changes have been accepted or rejected. You don’t want anyone seeing all the mistakes that were made. They don’t need to know how the magic happens.

2. Use Find and Replace for efficient editing and formatting

Edit > Find > Advanced Find and Replace

Find and replace is another great tool if you are editing a document. Say you notice the word weather is always spelled whether in the document. You can just find and replace all the misspellings at once. You can also replace the entire font in the document using this tool. This could come in handy, for instance, if your company uses a specific font in their marketing.

3. Customize your toolbars to suit your daily needs and routines

View > Toolbars > Customize Toolbars and Menus

Did you know that you can customize your work space in Microsoft Word? If you work a lot in Word it may be valuable if you get ride of any buttons in your toolbar that you do not use. You may also add functions that you use more frequently.

4. Eliminate formatting frustration: Add the “Show all nonprinting characters” button to your toolbar

This helpful button lets you see all of the formatting elements at play in your document, many of which are otherwise hidden. When Word starts to act peculiar and you can’t figure out why your text isn’t doing what you need it to do, just click the “Show all nonprinting characters” button to determine what’s happening and the way to fix it. Boom.