Gmail, Google’s email system, is steadily growing in popularity. This isn’t a surprise; Google hasn’t created too many products that prove unpopular with consumers. But are you using Gmail to its fullest potential? Below you’ll find some ideas to help you manage your inbox.
Label your messages: Is your email inbox packed with messages from friends, co-workers, bosses, and family members? It can prove challenging to keep track of these messages. Fortunately, Gmail lets you add brightly colored labels to your messages which helps organize your inbox. For example, you can slap a bright red “Urgent” label to all messages that you need to address quickly. You can put a blue “Vacation” label on email messages relating to hotel reservations, car rentals, and other vacation-planning activities. If you’re conducting a job search, emails from potential employees and networking contacts might include a purple “Job search” label.
Free up space with archiving: Is the number of emails in your inbox fast approaching the 5,000 mark? Then it might be time to archive your messages. This nifty feature from Google allows you to place messages that you do not need right now but don’t want to delete to the “All Mail” folder. Unlike messages that you place in “Trash,” emails archived in “All Mail” don’t go away forever after 30 days.
Add a signature: Adding an email signature saves a tremendous amount of time because every time you send an email you do not need to retype your name and contact information. Gmail allows you to create a signature and automatically puts it into the bottom of every email you send.
Filter your incoming messages: Filtering is a very nifty feature of Gmail. It will automatically label, file, delete, or archive emails. You can choose the “Filter messages like this” option from Gmail’s “More” menu and specify what an email should include to have a certain action applied to it. For example, if you are looking to hire someone you may have any email that includes the words “resume” or “job” sent to a specific folder.