Google Docs is a cool tool that a number of us are familiar with. Its professional uses are constantly expanding, and the latest updates only increase its business benefits.
The popular commenting feature in Google Docs has recently received some big improvements – some of the most substantial are:
- Timestamps and profile pictures on comments
- The ability to edit and resolve comments
- Implementation of email notifications via @mentions
The email notifications feature is by far the most convenient of these upgrades as they let you bring new people into the discussion as needed.
The notifications always include the comment associated with it so the recipient doesn’t necessarily need access to Google Docs in order to contribute. They can just reply to the email with their comments, and it will show up in the conversation thread as if they were logged in.
Email notifications aren’t the only new feature that works well for collaborative teams – the ability to resolve comments is incredibly beneficial. Being able to go back and look at comments is vital in order to make sure everything has been done. This feature allows you to mark a task as resolved once it has been completed, instead of simply deleting it.
Collaboration tools like Google Docs make it much less complicated to be a part of a distributed team. Features like email alerts let your team members know immediately when you need their help. Staying in sync is not as tough with tools like these.
Having several people working on a document simultaneously from different locations can get quite confusing. It’s easy to lose track of edits and it can be difficult to make sure you’re incorporating everyone’s input. These collaboration tools make the process much more streamlined.
For more insight into the recent changes to Google Docs check out this article.