3 Great Tips for Using Microsoft Outlook Effectively

3 Great Tips for Using Microsoft Outlook Effectively

We are inclined to take Microsoft Outlook for granted. In fact, we’ve been using this program to read email messages and manage our schedules for years now. Nonetheless, Microsoft Outlook is a shockingly powerful program. If you want to get the most out of it, it’s time to explore some of its hidden features. Here are three key tips that can help you save time and work more efficiently when connected to Microsoft Outlook.

Eliminate the Clutter

You possibly have “Conversation View” turned on in Outlook currently.  This view helps keep conversations neatly organized into one thread. You can find the needed email without having to search through days of backlogged emails. There is a potential downfall to this view however. More recent conversations can become very messy with repetitive quoted text. Turning off this quoted text is very simply with Outlook.  Right-click the conversation thread and select “Clean Up Conversation.” All the superfluous repeat copies will now be removed from the individual emails in the conversation thread.

Say it in a Picture

Using screenshots in your emails is always a good way to effectively help convey your message, especially for IT support problems. Inserting a screenshot into your email is very quick with Outlook.  All you have to do is click the “Insert” tab and then select the “Screenshot” option. From here, Outlook will generate images of all the windows open on your desktop.  Choose the appropriate one and it will be inserted into your email.

Take Out the Trash

Did you know that all those old emails in your trash folder are taking up lots of precious space? It can be easy to neglect to empty our email trash. Outlook has made that simple too! Choose the “File” tab and then select “Options.” Go to the “Advanced” section and look for the “Start” and “Exit” options. By checking the box after “Empty Deleted Items” when exiting Outlook, this will permit Outlook to automatically get rid of your trash folder each and every time you quit the program.